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Table of Contents
Summary
By digitizing a healthcare SME with Exolynk, manual billing, appointment coordination, and client documentation were streamlined. The new platform saves time, reduces errors, and improves cash flow.
Initial Situation
A small-sized healthcare company previously used Excel templates for invoicing. This manual process was error-prone and complicated payment tracking and reconciliation. There was no digital workflow for coordinating appointments, anamnesis, consultations, and billing. Client data was scattered and inefficiently used..
Digitalization in Billing
In many companies, invoicing is still a time-consuming and error-prone process. Exolynk offers an intelligent solution that drastically reduces effort while increasing accuracy and traceability.
Smart Invoice Creation from Item Catalog
The process starts with selecting from a predefined catalog of items. Each item has a price and can be added in the desired quantity. Exolynk automatically calculates the correct totals, eliminating calculation errors. This creates a reliable foundation for each invoice – whether one-time services or recurring deliveries.
Automatically Generated Invoices in Corporate Design
Once all items are entered, Exolynk automatically generates a professional PDF invoice in your corporate design. Each invoice is accurate and visually consistent, reinforcing your professional image.
Flexible Delivery – Digital or by Post
Invoices are sent directly from the system – either by email or by post. For postal delivery, Exolynk collaborates with the integrated mailing service Pingen that handles printing, enveloping, and dispatching. This removes manual office tasks and ensures your clients receive invoices in their preferred format..
Payment Matching with CAMT Files
A highlight: Exolynk supports importing CAMT files from electronic banking. Payments are automatically matched to the correct invoices. This saves time in accounting and ensures up-to-date payment tracking while minimizing reminder efforts.
Automatic Reminders and Transparent Overview of Outstanding Invoices
Exolynk not only facilitates invoicing but also manages receivables. Outstanding invoices are clearly listed with due dates and total amounts. If a payment is missing, the system sends an automatic, brand-compliant reminder – timely and professional. This keeps your cash flow in check without manual intervention.
Integration into Daily Practice
The entire workflow from appointment booking to anamnesis, consultation, and billing is now digital. Exolynk also serves as a CRM and document management system. Client records are centrally stored, searchable, and always up to date.
Benefits and Savings
Thanks to automation, the company saves around 20 hours per month in admin time. Billing errors have been reduced by over 90%. The result: happier clients, faster payments, and significantly increased internal efficiency.
Conclusion
Digitizing with Exolynk gives healthcare providers a modern IT solution with measurable value: less effort, more control, and a professional image. A clear step into the future.
